Administrative Assistant (Building) | Closes March 14, 2025

File #: 2025-O-006
Position: Administrative Assistant (Building)
Classification: Full-Time OPSEU Bargaining Unit
Weekly Hours: 35 hours per week 
Number of Vacancies: 1
Department: Planning and Development
Wage Information: An hourly rate of pay of $29.20 (starting) - $30.37 (after 3 months) - $31.59 (after 12 months)
Closing Date: March 14, 2025

Reporting to the Chief Building Official or designate, the Administrative Assistant is responsible for providing administrative support to the staff in the Building Services Branch with the primary function being to administer all aspects of building and septic permits and related matters. This position provides customer service to the building industry and property owners and responds to enquiries from public, Council and other municipal departments regarding the day-to-day activities of the Building Services Branch and the Planning and Development Department.

This position also performs back up support to Planning Services and Economic Development staff as required.

Position Responsibilities:

• Provide customer service, respond to inquiries, complaints or requests regarding building/septic permits, property standards and other departmental inquires on the phone, electronically and at the counter.
• Receive and undertake an initial review of building and septic permit applications for completeness.
• Issue receipts for payments, manage departmental deposits, data input and compile reports from the Town’s financial management system.
• Calculate development charges and interpret development charge by-laws at both the District and Town level including managing Development Charge reports and payments to the District of Muskoka.
• Issue building permits following inspector approval; and calculate appropriate permit fees.
• Receive and record complaints for Zoning, Building and Property Standards infractions.

Qualifications and Experience:

• Ontario Secondary School Diploma with a minimum of two years related office experience.
• Familiar with Ontario Building Code and Planning Regulations obtained through previous experience in a municipal or construction industry environment.
• Completed or willingness to complete the Ontario Building Official Association Permit Administration Course and the Legal for Building Officials course.
• Excellent written and verbal communication, time management, organizational, analytical, problem solving and customer service skills.
• Excellent computer skills including a sound working knowledge of Microsoft Office software applications including Sharepoint, Word, Excel, PowerPoint, and Outlook, as well as Marmak or other related permit tracking systems, mapping/GIS applications.
• Ability to handle stressful situations and consistently project a professional image.
• Ability to work in a fast-paced environment, multi-task, work independently with attention to detail and under pressure.
• Ability to provide a current and acceptable criminal record check.
• A valid Class “G” Ontario Driver’s license in good standing and a reliable vehicle to use on corporate business.

Apply to this opportunity by 4:30 p.m. on March 14, 2025 with your cover letter and resume, quoting File 2025-O-006 and your first and last name to: humanresources@bracebridge.ca.

Learn more about why you should Join Our Team!

We thank all who apply, however, only those candidates selected for an interview will be contacted.

The Town of Bracebridge is an Equal Opportunity Employer and is committed to meeting its obligations under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Questions regarding collection of information or accommodation should be directed to the Corporate Services Department at (705) 645-5264.

Personal information is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to determine employment eligibility.