Payroll & Benefits Coordinator | Closes November 22, 2024

File #: 2024-E-032
Position: Payroll & Benefits Coordinator
Classification: Regular Full-Time
Weekly Hours: 35 hours per week
Number of Vacancies: 1
Department: Finance
Wage Information: $74,547 - $87,233 annually based on relevant qualifications and experience
Closing Date: November 22, 2024

Reporting to the Manager of Accounting/Deputy Treasurer or designate, the Payroll & Benefit Coordinator is responsible for all aspects of payroll and group benefits and pension administration, including related reporting, remittances, reconciliations, analysis, and liaising with external stakeholders, staff and members of council. This position offers flexibility with hybrid work opportunities, allowing for a combination of in-office and remote work.

What You Will Do:

• Assist in regularly reviewing, assessing, and reporting on Branch objectives and performance and devise and recommend strategies for performance enhancement.
• Process bi-weekly payroll for Town staff, Bracebridge Library staff and Council members, including time sheet and other source data entry, transfer and verification of the data and approvals within the electronic payroll system.
• Calculate, process, remit and report various payroll-related withholdings, including but not limited to CPP, EI, income tax, WSIB, OMERS, OPSEU union dues, EHT, and benefits.
• Process hiring, termination and other employee record updates, including preparing and issuing records of employment.
• Administer the Town’s group pension plan including enrolments, terminations, retirements, and disability leaves including managing disability waivers, as well as reporting and reconciliation of contributions, monitoring of leave periods and employee repayment plans.
• Administer the Town’s group benefits plan including processing short-term and long-term disability leaves, monitoring leave periods and returns, reviewing benefit changes and updating files and renewal premiums, and providing benefit information and direction to staff.
• Conduct annual year-end financial reporting, returns and remittance requirements, including those required for pension and benefits administration, Canada Revenue Agency and T4’s, WSIB, EHT, and provincial salary reporting.

Qualifications:

We are looking for a team player who is enthusiastic, customer service focused and who has the following:

• Post-secondary degree or diploma from an accredited university or college in Accounting, Finance, Business Administration, or related field, or equivalent.
• Certification as a Payroll Compliance Practitioner or Certified Payroll Manager, or demonstrated progress in attaining certification, is preferred.
• Minimum three (3) years of progressive, related experience in payroll administration required, in a unionized environment, preferably in a municipal setting.
• Experience in administering group benefits and pension plans, required.
• Experience with budgeting, performing account reconciliations and journal entries.
• Experience assisting with developing and implementing procedures, policies, standards, or by-laws, an asset.
• Standard First Aid and CPR-C or willingness to become certified, an asset.
• Good working knowledge of general accounting principles, the Employment Standards Act, Occupational Health and Safety Act, WHMIS 2015, and the ability to interpret and apply policies and the collective agreement.
• Excellent interpersonal skills including the ability to work effectively in a team environment and to exhibit courtesy, tact, and diplomacy in dealing with the public, department officials and other members of staff. Ability to adhere to confidentiality requirements at all times.
• Possess a high degree of integrity due to exposure to and coordination of confidential and/or sensitive information.
• Excellent written and verbal communication, administrative, customer service, organizational, analytical, and critical thinking, problem-solving, research and report writing, and time and project management skills.
• Ability to manage deadlines with strong attention to detail.
• Excellent knowledge of Microsoft Office software applications including Excel, Word, Outlook, and SharePoint. Advanced knowledge of Human Resources Information Systems (HRIS) and Payroll systems, required. Experience using Vadim iCity financial software is considered an asset.
• Ability to provide a current and acceptable criminal record check.
• A valid Class “G” Ontario Driver’s License in good standing with a current acceptable Driver’s Abstract and a reliable vehicle to use on corporate business.

Apply to this opportunity by 4:30 p.m. on November 22, 2024 with your cover letter and resume, quoting File 2024-E-032 and your first and last name to: humanresources@bracebridge.ca.

Learn more about why you should Join Our Team!

We thank all who apply, however, only those candidates selected for an interview will be contacted.

The Town of Bracebridge is an Equal Opportunity Employer and is committed to meeting its obligations under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Questions regarding collection of information or accommodation should be directed to the Corporate Services Department at (705) 645-5264.

Personal information is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to determine employment eligibility.